1. Full Block Style
Full block style is considered the most formal of the
three styles. In full block format or style, every line is left justified. The
dateline is placed two to six line spaces below the last line of the heading or
letterhead. The inside address placement varies depending upon the length of
the letter. A common spacing is four line spaces below the date line. The
salutation is placed two lines below the attention line (if an attention line
is provided). The first line of the body is placed two lines below an attention
line or two to four lines below the last inside address line. When using full
block, paragraphs are single spaced, with a double space between paragraphs.
Example :
895 North Main Street
Bowling Green, OH 43402
February 16, 1994
Ms. Maria Reinaldo
Customer Relations
Ohio Telephone Company
133 Buckley Street
Columbus, OH 43217
Dear Ms. Reinaldo:
I
received a collection notice from the Ohio Telephone Company
on
February 13, 1994. The letter states
that I owe a past due
balance from the September 16 to October 16 billing period in
1993.The letter also states that my service will be
disconnected unless I act immediately; however, I am now
informing you for the second time that I paid that bill on
January 1st, 1994.
On
January 15th, I received a call from one of your
representatives about this matter, and I immediately told him
that approximately two weeks ago I sent a check to your office
for
the due amount of $132.57.
Unfortunately, I failed to get
his
name. I am irritated that you have not
taken care of this
matter since I have the canceled check in my possession, and
I
am enclosing a copy of it herewith.
I
hope that this will settle the matter once and for all.
Sincerely yours,
Bill Moritz
(419) 352-5555
2. Semi Block Style
Semi block format or style is frequently called
modified semi-block because it is a slightly less formal modification of full
block format. This letter style places the date line in alignment with, or
slightly to the right of dead center. Another option for placing the date line
in semi-block is flush right. Similar to full block, semi-block places the
inside address, salutation and any end notations flush with the left margin.
However, unlike full block, each body paragraph of semi-block is indented five
spaces. The complimentary close and signature block are aligned under the date.
Example :
3519 Front Street
Mount Celebres, CA 65286
October 5, 2004
Ms. Betty Johnson
Accounts Payable The Cooking Store 765 Berliner Plaza Industrial Point, CA 68534
Dear Ms. Johnson:
It has come to my attention that your company, The Cooking Store has been late with paying their invoices for the past three months.
In order to encourage our customers to pay for their invoices before the due date, we have implemented a discount model where we'll give you 2% off your invoice if you pay us within 10 days of receiving the invoice.
I hope that everything is going well for you and your company. You are one of our biggest customers, and we appreciate your business. If you have any questions, feel free to contact me at (555) 555-5555.
Sincerely,
Signature
Bob Powers
Accounts Receivable |
3. Indented Block Style
Indented style is somewhat more complicated than other
popular styles of business writing. In indented style, new paragraphs in a
piece of writing are indented that is, they begin about 1.5 centimeters to the
right of the left margin. Other parts of a business letter are moved farther to
the right half of the page. Indented style is one of the older formats for
business writing currently in use, though other formats are becoming more
popular. Indented style is a format that many of today’s business people were trained
to use.
Example :
2. Explain The Differences!
Full block style
|
Semi block style
|
Indented style
| |
Kop latter
|
Center
|
Center
|
Center
|
Date of
preparation of letters
|
left
|
Right
|
Right
|
Letter No
|
Left
|
Left
|
Left
|
Attachment
|
Left
|
Left
|
Left
|
Case
|
Left
|
Left
|
Right
|
The letter
addressed
|
Left
|
Left
|
Left
|
A word of
salutation
|
Left
|
Left
|
Left
|
Introduction
letter
|
Left
|
Left
|
Left
|
Explanation letter
|
Left
|
Left
|
Left
|
The cover letter
|
Left
|
Left
|
Left
|
Greetings
Closing
|
Left
|
Left
|
Left
|
Name of office
|
Left
|
Right
|
Right
|
Signature
|
Left
|
Right
|
Right
|
Names to
approach
|
Left
|
Right
|
Left
|
copy
|
Left
|
Left
|
Left
|
Attachment page
letter / initials
|
Left
|
Left
|
Left
|
3. Request Letter (Using one of letter style)!
CAMBRIDGE ELECTRONIC CORPORATION
231 Blackmore street
New York, NY 2017, USA
Ref.
DT/NN/12
7thMay, 2017
Messrs. Johnson Smith & Carlson Ltd
16 Fifth avenue Street
Los Angles, LA
Dear Sirs,
We have to remind you that your account for television ordered on 12
February has not yet been paid. Discount cannot be allowed.
A copy of the statement is enclosed and we shall be glad to receive your
cheque by refum.
You will remember that we went to some trouble to meet your delivery
date, and we are sure that you would not wish to inconvenience us by delaying
your payment.
Your Faithfully
Theo Manggalapi W
Referensi :
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